Certificate expiry tracker. A printable tracker for safety certificates across a portfolio — what is held for each property, when it expires, when it was ordered and what is outstanding.

The job a tracker does that a filing system cannot is tell you what is about to expire. Certificates are filed beautifully and renewed late, and the gap is almost always the same: nobody looked at the portfolio in expiry order until something had already lapsed.

Ordered is a separate column from expiry because the period between them is where the work actually sits. A certificate expiring in three weeks with an engineer booked is a different situation from the same date with nothing arranged, and a tracker that shows only dates cannot tell them apart.

No access is given its own column because it is the single commonest cause of a lapsed certificate and the one with the clearest evidential value. A landlord who has made and recorded repeated attempts to gain access is in a very different position from one who has not, and the record of those attempts has to exist before it is needed.

Remedial work is tracked alongside the certificate because a report with observations on it is not a clean bill. A certificate obtained, filed and never read, with unsatisfactory findings in it, is a worse position than not having had the inspection — and it is a common one.