UK Property Compliance Software
The operating system for property managers — properties, tenancies, certificates, repairs and inspections, all in one platform.
Dashboard
Overview across all properties, Saturday 8 August 2026
Certificates Expiring
1
Inspections Due
2
Open Repairs
0
Tenancies Active
9
Repairs Overdue
2
Quick actions
Today's schedule
View calendarGas safety visit, 14 Beaufort Road — Karen Lowe
14 Beaufort Road
Certificate expiry review, 3 properties — Compliance team
Maple Court, Flat 6
By property
| Property | Overdue | Incidents | On Shift | Permits |
|---|---|---|---|---|
| 14 Beaufort Road | 1 | 0 | 5 | 1 |
| Maple Court, Flat 6 | 0 | 0 | 4 | 1 |
Built so a Property Manager can see what needs attention today. Not dig through five different systems to find it.
The PropertyOptix team
Why switch
The gaps that cause lapsed certificates, forgotten repairs and inspections nobody can evidence — closed.
Today, without a system
With PropertyOptix
Gas safety certificates tracked in a spreadsheet — until one lapses
Certificate expiry tracked automatically, with alerts before it lapses
Repairs reported by email, then lost in an inbox
Repairs logged against the property and tracked to close-out
No live view across the portfolio — a missed inspection surfaces when the landlord asks
One board shows every property's open repairs and due dates, right now
Damp and mould reports sitting in the same pile as everything else
Damp and mould tracked separately, with its own timeline
Tenancy files, certificates and contractor invoices in different systems
Every record — tenancy, certificate, repair — against one property
Included with every plan
Eight modules, one set of records. What your team records once shows up on the dashboard, the schedule and the report — automatically.
Operations
A live register of every property you manage.
Operations
Every tenancy, with the dates that matter.
Operations
Property visits, recorded properly.
Compliance records
Gas, electrical and energy certificates in one place.
Compliance records
Reported, assigned, and actually closed out.
Workforce
Who you use, and whether they are still approved.
Compliance & reporting
Everything filed against the property it belongs to.
Compliance & reporting
What is due, what has lapsed, across the portfolio.
How it works
We handle the rollout so your team can focus on the work, not the setup.
We walk through the rollout plan together, so your team knows exactly what to expect and when.
We look at your property portfolios, your current records and your processes, so the platform is set up to match how you actually work.
We set up your properties, people, roles and permissions, so the platform is ready to use from day one.
We train your team, run final readiness checks, and support you through your first weeks live.
Built the right way
Pricing
One licence per company, billed annually — everything included. No per-site fees and no per-seat maths — add properties and people as your operation grows.
PropertyOptix Licence
£1,199
/ licence / year
Everything included, one licence per company
Everything included
Enterprise
Custom, for larger groups
For larger operators and multi-site groups
Questions
Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
For as long as your organisation needs — PropertyOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods. Gas safety records, electrical reports, tenancy documents and Right to Rent evidence each carry their own expectations, and they change — check current government and HSE guidance for the periods that apply to you rather than relying on a default here.
You do, outright — property records, certificates, tenancy documents, repair histories, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
PropertyOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. Your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
You can export your records at any time while your account is active — property records, certificates and compliance records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Yes — subscriptions don't renew automatically. We'll contact you before your Subscription Term ends to arrange renewal, and you're free to decline. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Yes, with an active licence. Email support is included at no extra cost for as long as your subscription is active.
Resources
A guided demo is designed to show a system at its best. Here's how to steer it toward showing you what a genuinely busy Tuesday would actually look like.
18 August 2026
An all-in-one platform promises to cover everything from marketing to accounting to compliance. Whether that's an advantage or a compromise depends on what actually matters most to you.
15 July 2026
The software itself is rarely the hard part of a switch. Getting years of scattered certificates, dates and tenancy files into it cleanly is where the real effort goes.
11 June 2026
A live demo on your data, not a slide deck — most teams are live within a week.
Access demo