Properties
A live register of every property you manage.
- Property profile, owner and current tenancy in one place
- Switch between a whole-portfolio view and a single property history
- Role-based visibility, so staff only see the properties they manage
UK property management & compliance software
Every door. Every certificate.
Manage tenancies, book repairs and keep every certificate in date. Your whole portfolio, run from one place.
14 days free access · no card needed
- Company One
- Group Name
- Partners Ltd
- Provider Ltd
- Trust Group
- Northern Co
PropertyOptix
Calder Property Group
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All Properties
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SWHannah PriceProperty Manager
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All Properties
Search properties, tenancies…⌘K
New Repair
Saturday 8 August
Good morning, Hannah
Everything across the portfolio · 9 repairs open
Properties
3Search properties...
- Let · 2 bedsCertificates current
14 Oakfield Road
Didsbury, Manchester
- Let · 3 bedsGas cert due
8 Willow Grove
Chapel Allerton, Leeds
- Void · 2 bedsCertificates current
22 Birchwood Lane
Nether Edge, Sheffield
Your week
Property Manager · Full time
Next shifts
Rota- TodayViewings09:00–17:00
- Sun 9 AugOn call17:00–09:00
- Wed 12 AugInspections09:00–17:00
On shift today
3Dean Marsh
Maintenance Contractor · 14 Oakfield Road
Priya Shah
Lettings Negotiator · 8 Willow Grove
Alan Reid
Gas Engineer · 22 Birchwood Lane
Ops — the portfolio on one screen
Cloud-based infrastructure for property management.
Every property, tenant, certificate and repair runs from one live dashboard, so your team spends less time chasing and more time letting. Cut admin, make faster calls and know what needs attention today, from any device.
Platform
One record, eight features. Log something once and it is already on the dashboard, the repair job and the compliance report. No copying between systems, no version that is slightly out of date.
Run the whole portfolio from one screen. Properties, tenancies and repairs share a record, so a reported fault shows up everywhere it matters without being typed twice.
Tenancies
Every tenancy, with the dates that matter.
- Tenancy start, end and renewal dates tracked automatically
- Right to Rent and deposit protection evidence held against the tenancy
- Notices and correspondence kept on the same record
Inspections
Property visits, recorded properly.
- Scheduled inspections with photos captured on the visit
- Findings raised as repairs without re-typing them
- A full visit history per property, not a folder of loose reports
Certificates that never lapse quietly. Gas, electrical and inspection records held against the property, with the alert raised before the expiry, not after.
Certificates
Gas, electrical and energy certificates in one place.
- Gas safety, EICR and EPC records held against the property
- Expiry dates surfaced well before the certificate lapses
- Documents attached to the record, not emailed around
Repairs
Reported, assigned, and actually closed out.
- Repairs logged by tenants, staff or from an inspection finding
- Assigned to a contractor with the job history kept together
- Damp and mould reports tracked separately, so they are not lost in the queue
Contractors, on the same system as you. Who attended, what they were asked to do and what they signed off — without a chain of emails to reconstruct afterwards.
Contractors
Who you use, and whether they are still approved.
- Contractor details, trades and coverage in one register
- Insurance and accreditation expiry tracked automatically
- Job history per contractor, so performance is visible
Ready for the question before it is asked. Compliance reporting built from what managers and contractors already entered — nothing re-keyed on the day.
Documents
Everything filed against the property it belongs to.
- Tenancy agreements, certificates and correspondence in one library
- Searchable by property, tenancy or document type
- Version history kept, so the current document is obvious
Compliance Reporting
What is due, what has lapsed, across the portfolio.
- Certificate and inspection status rolled up across every property
- Filter by property, landlord or compliance type in seconds
- Built from the records staff already enter — nothing re-keyed
Modules
One platform, one record. Each module is its own product and they all write to the same records, so nothing is typed twice.
Why switch
Stop running your portfolio on six different systems. The gaps that cause lapsed certificates, forgotten repairs and inspections nobody can evidence — closed.
Today, without a system
With PropertyOptix
Today, without a system
Gas safety certificates tracked in a spreadsheet — until one lapses
With PropertyOptix
Certificate expiry tracked automatically, with alerts before it lapses
Today, without a system
Repairs reported by email, then lost in an inbox
With PropertyOptix
Repairs logged against the property and tracked to close-out
Today, without a system
No live view across the portfolio — a missed inspection surfaces when the landlord asks
With PropertyOptix
One board shows every property's open repairs and due dates, right now
Today, without a system
Damp and mould reports sitting in the same pile as everything else
With PropertyOptix
Damp and mould tracked separately, with its own timeline
Today, without a system
Tenancy files, certificates and contractor invoices in different systems
With PropertyOptix
Every record — tenancy, certificate, repair — against one property
How it works
From kick-off to live, in four steps. We handle the rollout so your team can focus on the work, not the setup.
- 01
Try for free
Start a 14-day trial with no card and no sales call. You are inside the real product, on your own tenant, in a couple of minutes.
- 02
Configure
Load your properties, tenancies, contractors and certificate types, so what you are trying is your portfolio rather than a sample one.
- 03
Ask us anything
We answer while the trial is running, not after you have signed. If something is missing we will tell you it is missing.
- 04
Pay to keep it
Add a card and everything you set up stays exactly as it is. Do nothing and it closes itself on day 14 — there is nothing to cancel.
Built the right way
Built around the rules you actually answer to. Designed around the certificates a landlord must hold, and the records a tenancy dispute actually turns on.
- Built for UK property regulation
- Designed around the gas, electrical and tenancy duties landlords actually answer to.
- Audit-ready recordkeeping
- Certificate, inspection and repair records structured around the evidence that gets asked for.
- GDPR-conscious by design
- Role-based access keeps tenant records need-to-know, not open to the whole team.
- Role-based access, built in
- From Lettings Negotiator to Property Manager — permissions that match how agencies are actually run.
Pricing
One licence. Room to grow. One licence per company, billed annually. No per-user pricing, ever — priced around the size of your operation, not your headcount.
PropertyOptix Licence
£1,495
/ licence / year
Includes up to 25 properties. £35 per additional property / year after that.
Everything included
- Unlimited users, at every property
- All 8 platform features included
- Product updates included
- Secure cloud storage included
- Tenancies, Repairs & Compliance Reporting
- Email support
No catch. No per-user pricing, no cut-down starter tier. Larger operation or need something custom? Get in touch.
Questions
Before you ask, the honest answers. Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
Is PropertyOptix property management software, or compliance software?
Both, and the distinction matters less than it sounds. The day-to-day is property management — properties, tenancies, repairs and inspections across a portfolio. What makes it a compliance platform is that certificates and their renewal dates sit against the property they belong to, so “which of these is out of date” is a question with an answer rather than a filing exercise behind it. If you are comparing it with a general property management system, the honest difference is that we go deeper on compliance evidence than on rent collection and accounting — the Service Specification sets out exactly what is and is not included.
How long do you keep our records?
For as long as your organisation needs — PropertyOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods. Gas safety records, electrical reports, tenancy documents and Right to Rent evidence each carry their own expectations, and they change — check current government and HSE guidance for the periods that apply to you rather than relying on a default here.
Who owns the data we put into PropertyOptix?
You do, outright — property records, certificates, tenancy documents, repair histories, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
Is PropertyOptix GDPR compliant?
PropertyOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. Your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
What happens to our data if we cancel?
You can export your records at any time while your account is active — property records, certificates and compliance records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Can we cancel anytime?
Yes — subscriptions don't renew automatically. We'll contact you before your Subscription Term ends to arrange renewal, and you're free to decline. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Is support included?
Yes, with an active licence. Email support is included at no extra cost for as long as your subscription is active.
Resources
See all resourcesStart putting our industry experience to work.
Tenancy Compliance5 min read
Cold, damp and an empty flat: what winter does to a portfolio
Condensation season, frozen pipes in void properties, and tenants who cannot reach anybody between Christmas and New Year. The three things that turn a winter repair into a claim.
27 October 2026
Tenancy Compliance8 min read
Section 21 has gone: the possession route agents use now
No-fault possession ended on 1 May 2026. Every route to getting a property back now runs through a ground, a form and evidence — and which ground you pick decides how much notice you give and what you have to prove.
24 October 2026
Tenancy Compliance8 min read
Every tenancy is periodic now: what that changed in the file
Fixed terms went on 1 May 2026, and with them the renewal cycle most agencies are built around. Rent rises run on one form once a year, bidding is banned, rent in advance is capped, and the information sheet had a deadline.
24 October 2026
See it running on your own portfolio.
A live demo on your data, not a slide deck — most teams are live within a week.
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