Right to rent check record. A printable record of a right to rent check — who was checked, how, what the outcome was and when any follow-up check falls due.
This records that a check was made and what it showed. It does not tell you whether the check was done correctly, who must be checked, or what documents are acceptable — those come from the current Home Office guidance, which changes, and getting the process slightly wrong gives you no protection at all. Neither this sheet nor PropertyOptix makes that judgement; what the platform does is diarise the follow-up and keep the evidence where you can produce it.
What is on the sheet
- Property, tenancy and every adult who will occupy as their only or main home
- Which check route was used — manual, digital identity service, or Home Office online
- Who carried out the check, when, and whether the person was present or on a live video call
- The outcome recorded, and whether it is time-limited
- Follow-up check date where the right to rent is time-limited, and who is responsible for it
- Where the evidence is held, how long for, and a secure-handling note
Why this record matters
The right to rent scheme is a process with a specific evidential structure, and the protection it offers depends entirely on having followed it exactly. A check carried out slightly wrong gives a landlord no more protection than no check at all, which is why the route used is the first thing on this record.
The routes are genuinely different and are not interchangeable. A manual check, a check through a certified digital identity service provider and a Home Office online check each have their own requirements about what is seen, who sees it and what is retained — and the current detail of each comes from the Home Office guidance, not from here.
Follow-up checks are the part most often missed, because they fall due long after anybody is thinking about the tenancy. A time-limited right to rent with no diarised follow-up is a protection that quietly expires, and the person responsible needs naming while somebody still remembers.
This is a soft download and firmly so. The scheme's requirements change, the guidance is detailed, and this is a record of a check rather than instructions for making one — the current Home Office guidance is the only safe source for that.
Use it with
- Tenancy compliance checklistA printable checklist for setting up a tenancy — the documents to serve, the checks to make, the deposit, and the dates that have to be evidenced afterwards.
- Inventory and schedule of conditionA printable inventory and schedule of condition — room by room, what is there, what state it is in, and the detail that decides a deposit dispute two years later.
- Property compliance checklistA printable compliance checklist per property — which obligations apply, who holds each, when it was last satisfied and where the certificate is.
Read more on this
© 2026 PropertyOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. General guidance, not legal advice. Checked October 2026.