Property inspection report. A printable mid-tenancy inspection report — the condition of the property, how it is being occupied, what needs doing and what was raised with the tenant.
This is the paper version. PropertyOptix does the same job on a phone, with the record filed against the property automatically.
What is on the sheet
- Property, tenancy, inspector, date, and whether the tenant was present or notice was given
- Room by room: condition, cleanliness, ventilation, and anything changed since the last visit
- Signs of damp, mould, leaks, pest activity or structural movement
- Safety items: alarms tested, escape routes clear, obvious electrical or gas concerns
- Occupancy observations — who appears to be living there, pets, subletting, business use
- Findings split between landlord repairs and tenant matters, each with an action and a date
Why this record matters
A mid-tenancy inspection has two purposes that are often confused: checking the property is being looked after, and finding the things the landlord has to fix. Reports that only do the first read as surveillance; reports that only do the second miss the breach that ends up costing the deposit.
Splitting findings into landlord repairs and tenant matters is what makes the report usable. They go to different people, on different timescales, with completely different tones — and a single list means one of them gets dealt with and the other does not.
Damp and mould is called out separately rather than left under 'condition' because of how the obligations have moved. An inspection that notes mould in passing and takes no photograph is the record that will be produced later as evidence the landlord knew and did nothing.
Occupancy observations are recorded factually and carefully. What an inspector can record is what they saw; inferences about who is living somewhere, and anything touching on a household's circumstances, are both unreliable and sensitive — and the report is personal data about the people living there.
Use it with
- Repair and works orderA printable works order — what was reported, what was authorised, who is doing it, what access was arranged and what the tenant was told.
- Damp and mould reportA printable damp and mould inspection report — where it is, how bad, what is causing it, who is affected and what is being done, recorded properly from the first visit.
- Inventory and schedule of conditionA printable inventory and schedule of condition — room by room, what is there, what state it is in, and the detail that decides a deposit dispute two years later.
- Property compliance checklistA printable compliance checklist per property — which obligations apply, who holds each, when it was last satisfied and where the certificate is.
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© 2026 PropertyOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. General guidance, not legal advice. Checked October 2026.